intstruct

User guide

Step-by-step instructions for every page — no technical knowledge needed.

Getting started in five steps

From an empty account to a living project.

  • 1. Create your accountOpen the sign-in screen and choose "Create an account". The first user of every project is free.
  • 2. Create your first projectAfter signing in, press the "+" button next to the project name in the top bar and give the project a name.
  • 3. Enter your quantitiesOpen Quantity Take-Off and fill the bill of quantities — by hand, or with the CSV template you can download there.
  • 4. Record site data dailyOpen Field Data every day and enter labour, equipment, work progress and expenses. Everything else in the app is calculated from these records.
  • 5. Follow the resultsThe Dashboard, Budget Control, Cash Flow and Reports pages update automatically from what you entered.

Workspace

Dashboard

  • 1. Open Dashboard from the sidebar to see the project at a glance.
  • 2. Check the action summary, financial metrics and site charts.
  • 3. Use the charts to spot days with unusual cost or progress.

Tasks

  • 1. Press "New task" (or the N key) to create a task.
  • 2. Pick a project on the left to see only its tasks.
  • 3. Use the calendar on the right to follow due dates; click a task to edit it.

Backlog

  • 1. Open Backlog to see every work item in a sortable table.
  • 2. Switch between the project tabs to focus on one project.
  • 3. Use the filter button to narrow down by assignee, priority or type.

AI Assistant

  • 1. Open AI Assistant and pick a provider on the right panel.
  • 2. Paste your API key (it stays on your device) and ask questions about the project.
  • 3. Use the suggestion buttons for common questions.

Finance & Budget

Quantity Take-Off

  • 1. Fill the grid row by row: item code, description, unit, quantity and unit price.
  • 2. Or press "Download Template", fill it in Excel and load it back with "Upload Excel/CSV".
  • 3. Press Save to store the bill of quantities; "Export BoQ" downloads it as a file.

Budget Control

  • 1. Add a budget item per category (Labor, Equipment, Material, Subcontractor, Overheads) with its planned amount.
  • 2. Realised amounts fill in automatically from your Field Data records.
  • 3. Watch Variance and the EVM metrics (CPI, SPI) — values below 1 need attention.

Cash Flow

  • 1. Add one row per period with planned and realised income and expense.
  • 2. Or press "Generate from Schedule" to draft the curve from your work programme — check the Schedule page first.
  • 3. Open the "Summary & Charts" tab to see the S-curve and totals.

Client / Subcontractor Progress Payment

  • 1. Select the period you are billing for.
  • 2. Enter the quantities completed this period; previous periods are remembered.
  • 3. Review the totals and save — the history stays on the page.

Project

Projects

  • 1. See all projects and their responsible person in the list.
  • 2. Upload DXF drawings to preview them, or IFC models to keep them with the project.

IFC model viewer

  • 1. Open a project IFC model, or open/drop a local IFC file without uploading it. Inspect it in 3D, switch to a storey floor plan, or adjust an X/Y/Z section cut.
  • 2. Expand the building hierarchy to select elements, hide layers, and mark elements complete. These marks and visibility choices are saved in this browser for each model.
  • 3. Select an element to add notes and image, video or PDF attachments. Notes stay in this browser; export a JSON backup to move them to another browser.
  • 4. Export the building hierarchy as JSON. Model parsing and notes are handled in the browser.

Specifications

  • 1. Upload or link the technical specifications.
  • 2. Search inside them before writing an instruction or answering a claim.

Schedule

  • 1. Add activities with durations and dependencies.
  • 2. Update progress percentages regularly — physical progress is calculated from here.
  • 3. The cash-flow draft and the dashboard read this page.

Quality

  • 1. Record non-conformities (NCR) and checklist results.
  • 2. Close items only when the corrective action is verified.

HSE (Safety)

  • 1. Log every incident, near miss, inspection and training as a row.
  • 2. Set severity and status, and write the action taken.
  • 3. Follow the "days since last incident" counter at the top.

Communication

  • 1. Send a message by choosing From / To (Client, Contractor, Subcontractor).
  • 2. Every party opening the project sees the same board — decisions stay on record.

Site & Cost

Field Data

  • 1. Pick the day and enter labour, equipment and materials used.
  • 2. Enter the work progress per activity and any other expenses.
  • 3. Save — Budget Control, Dashboard and progress payments use these records.

Cost Entry

  • 1. Record every cost with its category and date.
  • 2. Costs feed the budget variance automatically.

Manhour Analysis

  • 1. Start from the built-in work types and norms, or add your own.
  • 2. Enter planned quantities to get total manhours per work type.
  • 3. Compare with the realised manhours coming from Field Data.

Documents

Contracts

  • 1. Add contracts with type, parties and amount — or import them from a CSV file.
  • 2. Track contract clauses under "Items" and claims under "Claims".
  • 3. Keep meeting notes linked to the related contract.

Reports

  • 1. Choose the project and the date range.
  • 2. Download the PDF report produced for you.

Procurement & Stock

  • 1. Follow purchase requests and offers under Procurement.
  • 2. Track warehouse movements under Stock.

Still stuck?

Write to us from the contact page — a short description of what you tried is enough, we will walk you through it.